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Additionally, you may contact the NDS Help Desk toll free at (866) 789-7590 or via e-mail at: NDSHelpDesk@usa.childcareaware.org. The Help Desk is available from 10 am to 5 pm Eastern Time, Monday through Friday.


If you are looking for program details around NDS, they can be found here: http://usa.childcareaware.org/programs-services/naccrra-data-services.


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Index Using NACCRRAware Standard Reports for Data Checki...
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 1      NDS Quarterly Newsletter Volume 1: Spring 2013
 1.1        NDS Quarterly Newsletter Volume 2: Summer 2013
 1.2        NDS Quarterly Newsletter: Volume 3 Fall 2013
 2      NDS Quarterly Newsletter Volume 4: Spring 2014
 3      KIDS MATTER App- Data Export Instructions
 4      Quality Indicators-Description and Access
 5      Child Care Online Webinar-Indiana's Child Care Programs
 6      Best Practices for Configuring Online Provider Services
 7      Quick Search Tips
 8      Best Practices for Configuring the Online Referral Module (ORM)
 9      Using NACCRRAware Standard Reports for Data Checking
 10       Database Merge
 11       Database Maintenance - Purging Old Records
 12       Quality Indicators Focus Group Expectations
 13       OPS Help Screens
 13.1         OPS Announcements
 13.1.1           OPS Announcement Overview
 13.1.2           Create a New OPS Announcement
 13.2         OPS Agency Attachments
 13.2.1           OPS Agency Attachment Overview
 13.2.2           Create a New OPS Agency Attachment
 13.3         OPS Field Configuration
 13.3.1           OPS Field Configuration Overview
 13.3.2           OPS Field Configuration - General Fields
 13.3.3           OPS Field Configuration - Provider Fields
 13.4         OPS Profile Configuration
 13.4.1           OPS Profile Configuration Overview
 13.4.2           OPS Profile Configuration - Profile Settings
 13.4.3           OPS Profile Configuration - Page Configuration
 13.4.4           OPS Profile Configuration - Section Settings
 13.4.5           OPS Profile Configuration - Profile Header and Footer
 13.4.6           OPS Profile Configuration - Previewing Your Profile(s)
 13.5         OPS Provider Profile Management
 13.5.1           OPS Provider Profile Management Overview
 13.5.2           OPS Provider Profile Management - Creating OPS Access for a Provider
 13.5.3           OPS Provider Profile Management - Viewing an Existing OPS Provider Record
 13.5.4           OPS Provider Profile Management - Provider Summary Screen
 13.5.5           OPS Provider Profile Management - Provider Attachments
 13.5.6           OPS Provider Profile Management - Questions and Answers
 13.5.7           OPS Provider Profile Management - Provider Update Log
 13.6         OPS Provider Change Review and Approval
 13.6.1           OPS Provider Change Review and Approval - Overview
 13.6.2           OPS Provider Change Review and Approval - Viewing and Managing Provider Changes
 14       Quality Indicators Overview
 15       OPS Profile Tool Tip and Profile Worksheet
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45 documents found.

Using NACCRRAware Standard Reports for Data Checking



NACCRRAware Data Checking Using Standard Reports

Many of the standard reports built into NACCRRAware can be run to check data entry standards and consistency. Use the results of these reports to identify problems, then a combination of custom search and custom report to find and fix the problems.

Queries to find these records depend on the field type. For fields where data is typed (text, date or numeric fields), leave the value blank in the query builder before clicking Add. For example, to locate records where the age care needed is blank, use the following custom search query: Child Birthdate Equal To "" OR Date Care Needed Equal To "". To find blank checklist fields, use the Not Equal condition in the query: License Type Not Equal "License Type One" AND License Type Not Equal "License Type Two" AND License Type Not Equal "License Type Three" AND License Type Not Equal "License Type Four".

Listing Reports

Using the sort options, the listing reports can be used to look for duplicate records. Sort by name or phone number and scan the list for duplicates in that column. By adding a query, the number of records can be reduced to make this task less tedious.

Frequency Count Reports

Text field values can be checked to make sure the field has data entered into it and the data entered is accurate. Compare "Number of Records" to "Records with Responses". If EVERY record should have data in a field (such as City, County or Zip), these numbers should match. The accuracy of the data can be checked by scanning the values reported.

Children and Referral Statistics

Children missing their birthdate and/or date care needed are reported as "No Age".  Use the query suggested above to find these records. Another cause for children reporting with no age is children where the birthdate is after the date care needed. Locating these records will require a custom report. Including and sorting by Age Care Needed will put these records at the top of the report.

Total Vacancy and Capacity Analysis

The count of providers refers to the number of providers with something entered for total licensed capacity, total desired capacity or total vacancies. Compare this count to the number of active providers in the database.

Cost Analysis by Age Group

Check the Min $ and Max $ rates to make sure they are within a logical range. For example, the Max $ Hourly, PT rate reported as 300.00 may be a rate that belongs in the Weekly, FT column for that age group. This skews the average rate and should be corrected. Also, Min $ rates reported as 0.00 skews the average and should be removed from records. It may also be good to run a frequency count report on the Shift Name field to check its correct use.

Vacancy and Capacity Analysis by Age Group

The count in the Providers column refers to the number of providers that have data entered for the reported field. Compare these numbers to the total number of providers. Zeroes reported in the Min column may or may not be desirable. For example, zeroes in Licensed Capacity are probably not wanted as this skews the average but zeroes in the vacancy fields are necessary to calculate a true average. If a provider is not licensed for a particular age group, leave the data fields for that age group blank rather than filling them with zeroes.

Staff Wages and Benefits

When entering staff wages, it's important to enter them all in either annual wages or hourly and not a combination of the two. If the report is showing what looks like an hourly wage for Min Wage and an annual wage in Max Wage, there has been a combination entered for that staff title. The average wage will not reflect a true average hourly or annual wage.

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